Written estimate · sample
Estimate
Golden-cheeked Warbler habitat assessment
- Estimate #
- TTB-2026-SAMPLE
- Sent
- After our call, before any work
- Valid until
- 30 days from the date
Prepared for
Example Homes LLC (fictional)
Project contact
Project
Oak Hollow Lots
Example County, Texas · 38 acres, 9 acres of woodland assessed
Scope of work
A site visit to evaluate potential Golden-cheeked Warbler habitat on the wooded west side, with available property information reviewed as part of the agreed scope. You receive ArcGIS Pro maps, USFWS-format GIS data and a complete habitat assessment report within 5 business days of the site visit. I submit it to the U.S. Fish and Wildlife Service and track the response window. The site visit can be scheduled any time of year.
Estimated tasks and hours
| Item | Description | Hours / qty |
|---|---|---|
| Scheduling and access | Access, gates and landowner contacts | 0.75 h |
| Drive time | Round trip, about 60 miles | 1.25 h |
| Field time | Site visit: vegetation units, juniper measurements, canopy, GPS photo points (1.5 h + about 1 h per 16 acres) | 4 h |
| ArcGIS maps and data | County location map, dated aerial with boundary, habitat map, USFWS shapefile | 2.5 h |
| Report writing | Habitat descriptions, methods, criteria review and determination | 4 h |
| USFWS submission | Submission to the Austin office and tracking the 10-business-day window | 0.75 h |
| Mileage | Round trip at the IRS business rate | 60 mi |
| Lodging and meals | Not needed: a day trip | 0 |
| Estimated time | 13.25 hours | |
| Your estimate’s total and not-to-exceed amount | Quoted per project | |
Terms
- Time is tracked in 15-minute increments against this estimate. I will ask in writing before exceeding the not-to-exceed amount.
- Travel is quoted per project, from my nearest base.
- Day trips need no lodging. Multi-day work farther away includes lodging and meals at the federal GSA per diem rate.
- Weather or access: free reschedule if you let me know before I leave. If I have already mobilized, drive time and mileage are billed.
- Survey timing follows the U.S. Fish and Wildlife Service protocol windows. Agency review times are outside my control.
- Payment due within 30 days of invoice.
Acceptance
To accept, sign below and return by email, or reply in writing that you approve this estimate.
Client signature · printed name · date
Elizabeth Hingle, Travel Twist Biologist LLC · date